Administrative Coordinator

McGill University - Montréal, QC (il y a 30+ jours)

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Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.

Major Duties & Responsibilities:
Acts as resource person regarding the unit's policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.
Participates in ensuring the smooth functioning of the unit. Recommends procedural changes to enable unit to function more effectively. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor.
Administers accounts for unit. Prepares budgets or budget proposals. Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Corrects errors and follows up on problems. Records expenses and provides account statements on request.
Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
Coordinates arrangements for events such as symposia and conferences. Makes travel arrangements.
Ensures inventory and purchases supplies and equipment. Arranges for servicing of office equipment. Sells some items such as course notes and maintains cash box.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience:
DEP (Secretarial/Office Systems)Four (4) years’ related experience

Other Qualifying Skills And/Or Abilities:
Ability to transmit and receive information accurately. Proven ability to prioritize and meet weekly and monthly deadlines. Strong attention to detail. Excellent organizational skills. Must be client-focused and service-oriented with a proven ability to deal with people at all levels. Demonstrated ability to work in a Microsoft environment using word processing, spreadsheet, database and presentation software and ability to use e-mail as well as Minerva, Banner. Experience with Lenel, FAMIS, and POPS an asset. English and French, spoken and written.

Reference Number:
20-0116/CR1656

Supervisor's Title:
Building Projects Manager

Salary Scale:
$23.17 - $31.97

Faculty/Unit:
Desautels Faculty Management

Position Type:
Full-Time

Hours Per Week:
33.75

How To Apply:
Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to Desautels Faculty of Management:

Mail

McGill University, Desautels Faculty of Management, Area Personnel Office

1001 Sherbrooke Street West (Samuel Bronfman Building), room 312/313

Montreal, Quebec

H3A 1G5

Fax

(514) 398-5116

Email

hr.mgmt [at] mcgill.ca

The deadline to apply for this position is January 28, 2020 at 5:00 PM.

  • Current employees: please indicate your McGill ID number in your application.*
We thank all applicants for their interest in McGill University. However, Desautels Faculty of Management will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for unionized positions or according to the personnel policies for non-unionized position.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca or 514-398-3711.