Adjoint administratif / Administrative assistant

CAE Inc. - Saint-Laurent, QC (il y a 4 mois)

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Role and Responsibilities

(Version française suivra sous peu)

Overview

We are looking for an exceptional executive assistant who has excellent communication skills and upbeat attitude to join our marketing team.

The purpose of this position is to assist our Vice President Marketing, the employees and all visitors to the department by handling office-tasks, providing courteous and professional assistance via phone, mail, e-mail and in person making necessary reservations and being a helpful and positive presence in the workplace.

The ideal candidate is professional, resourceful, organized, service oriented and customer centric. Must have impeccable French and English oral and written skills, proficient with computers and office tasks. Most importantly, the administrative assistant should have a genuine desire to support the business requirements through positive interactions.

Main Responsibilities

Handle office tasks and manages the agenda and follow up list of the Vice-President marketing.
Welcome and acknowledge visitors entering the product showcase (scheduling VIPs, visitors, employees, reservations and caterer).
Manage calendars: Plans, negotiates, and schedules meetings to accommodate managers and others. Uses discretion and judgment to determine priority of meetings.
Coordinates and schedules meetings, live meetings via Web-ex, with internal stakeholders and external contacts.
Coordinates team events, meeting rooms, visitor passes, and equipment as required. Drafts, collects and distributes supporting documentation.
Manages domestic and international travel arrangements.
Completes business expense claims promptly and follows up on reimbursements if necessary.
Prepares letters, memos and presentation materials for meetings.
Works with stockholders in other departments to gather data and trend information.
Organizes and maintains information that may be sensitive, confidential or technical in nature.
Utilizes time management and organizational skills to juggle responsibilities and strategize on efficiency and priority.
Anticipate the needs of others to ensure their seamless and positive experience
Identifies opportunities to improve work processes/flow to leverage own and department's workload. Keeps abreast of internal administrative policies, practices and guidelines.

Requirements

5 years minimum of work experience in a similar role in a customer care, sales or marketing department.
Fluency in both French and English (Oral and written) is requirement.
AA Degree from an accredited institution or a combination of equivalent studies and work-related experience.
Proficient in technology and Microsoft Office suite (Word, PowerPoint and Excel)
Proactive with ability to anticipate the needs
Create a positive experience for others
Resourceful and solution oriented
Customer centric orientation
Upholds a high standard of integrity and discretion and tactfully handles high-level confidential matter.

General

Complies with and enforces all applicable safety rules, regulations and procedures of CAE Healthcare on site and wherever representing CAE Healthcare.
Perform all duties in compliance with legal and ethical standards.
Maintain security of all proprietary information.
Perform other duties as assigned or as necessity dictates.

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.