Branch Operations Administrator

BMO Financial Group - Montréal, QC (il y a 30+ jours)

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1501 McGill College Avenue

Job Family Group:
Wealth Sales & Service

Key Accountabilities

Business Delivery and Operational Effectiveness

Responsible for Cheque Writing System consisting of: creating US and Canadian cheques for client accounts Various administrative duties for branch and individuals
Manage courier requests
Manage client cheque pick-ups Office Supply Monitoring and Ordering Maintenance and service calls for all printers, fax machines, photo copy machines, coffee machines, Bloomberg and microfiche machine
Coordinates new IA client accounts
Produce labels, letters and mail client CAA copies for the branch
Order office supplies and maintain stock room
Record retention and archivingMicrofiche research
Distribute client monthly statements
Act as missing documentation coordinator
Maintain New Issues Prospectus Files, New Issue allocation as requested
Input information for 1U-2000 forms for licensing registration
Assist with daily and monthly compliance responsibilities
Secondary new account opener
Wire order and reception back up
Provides administrative support to established or developing IA(s) with effective communication skills and a basic understanding of the investment/security industry
Assist IAs in completion of their day-to-day oriented tasks and objectives and ensuring efficient service of clients

Support Firm service goals

Manages time and personal development
Contributes to team goals and uses formal and informal opportunities to be coached
Shows commitment, initiative and self-reliance in managing own personal and career development
Supports the goals of the team, branch and Firm
Willingly embraces change Ongoing focus on continuous improvement
Builds personal and professional organizational skills
Capable of independent learning (i.e., self study, self directed New issue allocation as required

Risk Management and Controls

Ensure compliance regulations are adhered to Ensure proper adherence to all aspects of First Principles Our Code of Conduct and Ethics Follow security and safeguarding procedures and apply appropriate due diligence for the prevention of loss due to fraud, counterfeiting, money laundering or defalcation in accordance with Bank policy

Knowledge and Skills

Basic knowledge of administrative process and procedures. Proactively and professionally provide administrative assistance to assist the IA(s) in meeting client service needs Strong knowledge of administrative process and procedures as contained in Sales Administration Manual Operational aspects of traditional (stocks, bonds, money market, mutual funds) and non traditional (managed and fee based) products
Trust products (i.e., RRSP, RRIF etc.) Compliance rules (proprietary and industry)Effective business writing skills
Good written and verbal communication skills
Understand and use of ADP and RIS
Bilingual (French and English)

Post secondary education or equivalent experience Completion of the Canadian Securities Course and CPH would be an asset

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at .

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.