Administrative Assistant

Montebello Packaging - Hawkesbury, ON (il y a 30+ jours)

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Montebello Packaging is a dynamic world-class manufacturer of packaging for the pharmaceutical, food, and cosmetic industries. The company is an operating division of The Jim Pattison Group, a $10.1 billion dollar Canadian conglomerate. Montebello Packaging operates four manufacturing facilities in North America. Its’ head office being located in Hawkesbury, Ontario provides centralized financial services to its plants and is looking for an Administrative Assistant. The position reports to the President and will be located in Hawkesbury, Ontario.

PRINCIPAL RESPONSIBILITIES MAY INCLUDE:

  • Administrative duties
  • Sort and prioritize all incoming mail, faxes and items for signature and immediate attention;
  • Provide administrative support for completion of reports, letters, contracts, minutes, corporate fillings, including preparation of correspondence as needed;
  • Prepare and submit expense reports for Executive Team and management;
  • Prepare Excel spreadsheet regarding Expenses for year-end auditors;
  • Proactively ensure all events, travel and meeting arrangements as confirmed and arranged for all ongoing business activities;
  • Complete L1A and L1B as necessary;
  • Responsible for travel coordination via the Flight Centre for all staff;
  • Initiate and provide support for the development and editing of policies, procedures and administrative guidelines;
  • Responsible for the coordination of the of the common meeting spaces. in Hawkesbury;
  • Coordinate the Hawkesbury vehicle usage;
  • Manages, procures and maintains office supplies;
  • Prepare Finance and Executive meeting materials and manage their timely distribution; follow up on agenda items;
  • Provide additional support for welcoming guests, auditors, business partners and customers at Montebello;
  • Undertake special administrative or other projects as required;
  • Ad-hoc project management when requested;
  • Other duties
  • Receptionist duties when required;
  • Any other related tasks as required;

SKILLS AND COMPETENCIES:

  • Exceptional organization skills with ability to manage multiple concurrent responsibilities to deadline;
  • Strong attention to detail;
  • High level of knowledge of Excel
  • Strong initiative and ability to work independently and with limited direction;
  • Professionalism, discretion and diplomacy;
  • Must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness;
  • Able to deal with highly sensitive items in a confidential and discrete manner;
  • Proactive approach – anticipates and initiates action to meet needs;
  • Adaptable – able to work with diverse personalities and styles;

QUALIFICATIONS (education & experience):

  • Minimum 5-7 years of Administrative Assistant experience, or equivalent preferably with Senior Management;
  • High proficiency with MS Office - Excel, Word and PowerPoint;
  • Fluently bilingual (Oral & Written)

If you are up for this exciting new opportunity and have the qualifications, we invite you to send your resume.

We appreciate your interest in the position and welcome your application, however only those retained for an interview will be contacted.

Montebello is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time