* Millwoods & North Campus locations.
ABC Head Start offers a comprehensive preschool and family support program for families with low incomes. Operating in 12 classrooms across Edmonton, our goal is to prepare children for a success, in partnership with their family and community. Children in the ABC Head Start program are from 2½ to 5 years of age.
Each site assistant ensures that children are safe and nurtured by supporting child-centered early learning programs, focused on the individual needs of the children. Each location is meant to provide a welcoming, family-friendly inclusive space that allows for each person to feel respected and valued.
The Site Assistant provides support by:
- Helping to provide a safe environment that maintains orderly, clean, and appealing facilities, removing known and potential safety hazards
- Reporting to the Site Supervisor, and / or other authorities, critical incidents, emergencies or situations where a child needs assistance
- Maintaining hazard assessments and assisting in implementing any safety or risk amelioration activities including documenting fire drills and health inspections. Maintain required site documents for health and safety compliance.
- Reporting any issues or concerns related to staff and/or client safety
- Designing a snack schedule, purchasing nutritious food to meet program, team and meeting needs
- Maintaining necessary specialized equipment and supplies as directed
- Keeping an inventory of site supplies including classroom materials (i.e. laminating, copying, play dough, crafts); approved cleaning supplies; etc. Purchasing necessary supplies
- Coordinating individual program plan meetings (IPPs) including meeting space, attendee invitations, confirming attendance, attending meeting to take minutes if required, providing record of meeting to designated staff
- Maintaining strict confidentiality at all times and treating information about the children in accordance with privacy requirements
- Coordinating field trips, ensuring that all policies and procedures are adhered to including tracking field trip permission forms, booking locations, transportation, and assisting parents to participate
- Assisting the staff who are responsible for the arrival and departure of the children to ensure that children arrive safely and depart on the correct bus.
The Site Assistant supports the site by:
- Maintaining positive relationships with children, parents, volunteers and staff at all times
- Copying and printing materials as assigned
- Using school cloud by assisting with uploading of documents, data entry, and other duties.
- Create and maintain children files and stay in compliance with policy guidelines
- May serve as an initial contact for program inquiries.
- Transporting required site materials to the central office weekly, communicating date of delivery to site
- Tracking volunteer attendance and submitting hours to the central office twice (December/June) in the program year
- Ensure daily attendance is completed and saved onto school cloud
- Maintaining supplies of marketing and community information materials to support staff information sharing and intake processes
- Assisting the site supervisor to organize site meetings, events and activities
- Maintaining an inventory of extra children’s clothing, winter gear and accessories
- Setting up rooms for group meetings, assessments or team activities. Maintaining a room booking schedule if required
- Acting as the Tiny Shoe lead, if necessary
- Assist the site supervisor in creating fund development and cost-saving opportunities
- Assisting the site with moves or extended closing (e.g. summer) by completing labels, inventories, disposing of unneeded materials, packing/unpacking, organizing supplies, furniture
- Helping to prepare files for storage
- May be asked to assist social worker or group facilitator to book rooms, organize nutrition supplies and bus tickets for family engagement meetings
- Maintain electronic files, hardware and software (as directed by IT Coordinator only)
- Submit timesheets on a bi-weekly basis in compliance with the annual payroll schedule, accurately reflecting all hours worked.
- May have other responsibilities assigned from time to time, including participation in activities, workshops and events.
The Site Assistant establishes supportive and respectful relationships with staff and the children, their
families and the community by:
- Working within the scope of the position only
- Understanding and adhering to the agency mandate, mission and policies at all times
- Maintaining effective relationships and solving interpersonal conflicts in a timely and respectful manner
- Understanding the scope of practice for each discipline at a siteThe Site Assistant contributes to a positive team environment by:
- Supporting the work of the Site Team to establish an inclusive environment that supports the emotional, social, physical, cognitive, communication and creative growth of each child
- Participating as an effective team member
- Undertaking other designated site responsibilities as supported by the Site Supervisor
- Communicating with other team members pertinent information about the community, vendors, and partners while respecting privacy requirements
Qualifications and Experience
- Effective verbal and oral communication skills
- Additional language(s) other than English are an asset
- Typing and computer skills
- Reliable and dependable.
- Positive, friendly customer service approach when dealing with challenging situations
- Self-motivated team player with a positive attitude
- Excellent organization and communication skills, with an ability to work well under minimal supervision.
- Enjoys multi-tasking.
- Interpersonal and emotional competencies such as emotional intelligence, capacity to manage emotions and relationships, and to effectively solve challenging interpersonal problems at work
- Ability to work in a busy, high energy environment with the potential for high noise levels. This requires the ability to adapt and change priorities as needed.
- High school diploma/GED required
- Minimum 1 year of clerical experience (volunteer experience acceptable)
- Excellent typing and 10-key speed and accuracy
- Data verification and data processing (data entry) asset
- Computer skills: Office 365, Excel, Word, Adobe is essential. In house training maybe provided for other programs.
- Clear written and verbal communication skills
- Experience working with pre-school children is an asset
- Experience working with a team
- A current First Aid certificate is an asset
Job Type: Full-time
Salary: $18.04 to $21.25 /hour
- clerical: 1 year (Preferred)