Autodata Solutions is looking for a Front Office Administrator for their London, ON office.
As the Front Office Administrator, you are customer focused and responsible for a wide variety of clerical office duties in support of company administration. You will coordinate and communicate office activities, greet visitors, answer telephone calls, respond to various inquiries, refer to appropriate person or department and schedule appointments. This role is also responsible for administrating company correspondence.
Present a positive and professional image of the organization to all visitors and suppliers
Respond to telephone, e-mail and in-person inquiries from clients, business partners, visitors and vendors.
Coordinate logistics of meetings, seminars, workshops, projects and events including booking all boardrooms, off-site conference halls and equipment as necessary
Arrange travel bookings
Administer and manage inbound/outbound mail including priority post, packages, courier services and other correspondence
Document and reconcile company charges with incoming invoices
Type and distribute reports, forms, letters and memos as required
High school diploma, GED or combination of education and experience
2 years of reception experience in a busy office capacity
Superior written and verbal skills to professionally communicate with all levels of the organization, clients and visitors
Proficient use of Microsoft Office - Excel, Word, Outlook and PowerPoint
Knowledge of general office procedures involving procurement, travel arrangements, budget, inventory ordering, etc.
We're proud of what we do. At Autodata Solutions, we transform complex data into marketing and sales solutions for the automotive industry. When you work for us, you join a team of dedicated professionals who look for new ways to raise the bar. Our corporate culture is results focused, and our offices are informal with the goal of inspiring collaboration and outside-the-box thinking. It takes talent and ambition to meet the challenges of our rapidly evolving market — and that's all part of the fun.
Health benefits (medical, dental, vision, subsidized gym memberships)
Active workplace committees (social, wellness, health and safety, philanthropy)
Discounts (vehicles, accessories, rentals, insurance)
Community outreach opportunities
Fun outings, sports and events
Free coffee (always important) and occasional free food (always the day you're starting a diet)
For more information about Autodata, please visit our company website at www.autodatasolutions.com
We thank all applicants for their interest however only those selected for an interview will be notified. Autodata Solutions is an equal opportunity employer. We are compliant with AODA legislation; if you require accommodations during the recruitment & selection process, please specify.