Job Requisition Id: 34408
Business Function: Human Resources
Primary City: Montreal
Employment Type: Temporary - Extend
Employment Status: Term
Language Requirement: Bilingual Imperative (BBBB)
Number of Vacancies 1
The incumbent processes information in injury on duty and occupational disease reports for entry in the computer system; compiles monthly data on injuries on duty and other health and safety-related issues; answers letters from Labour Canada and the CSST or forwards them to the appropriate officers for follow-up.
Provides feedback to various stakeholders including Health Services, Payroll and Personnel.
The incumbent also demonstrates considerable flexibility as to time management and performance of duties in accordance with entrusted mandates and requests from the manager and officers.
Below are the main job requirements and responsibilities for Assistant, Occupational Health, Safety and Environment.
In conjunction with the manager or in the manager’s absence, coordinate all priority action and conduct follow-up; respond promptly and efficiently to information requests from senior management, external managers or functional heads; respond to urgent information requests and deal with situations that could embarrass or expose Canada Post to criticism if they are not handled in a prompt, discrete and tactful manner.
Receive investigation reports and other forms relating to injuries on duty and occupational disease; request documentation; code forms and documentation following analysis and research; perform entry in the computerized systems; prepare and open injury on duty files and ensure that they are complete; obtain additional information and forward it to industrial relations officers at all levels.
Process employee information for entry in the injury on duty and occupational disease computer system to ensure that it is accurate, completed in accordance with national standards, and accessible to division managers and officers.
Compile monthly data on injuries on duty and other health and safety-related issues to provide accurate and complete information on corrective measures, processing of requests and correcting dangerous occurrences to avoid other injuries or financial loss.
Produce and distribute monthly health and safety activities and statistics reports to officers and managers, highlighting the main initiatives, events, previous activities, trend, frequency, seriousness, background, non-compensable injuries, and other relevant information; compose, draft or research a number of reports.
Job Responsibilities (continued)
Monitor injury on duty-related expenses; verify health professionals’ fees and prepare payment requisitions; maintain a report on amounts spent; verify computerized budget reports (GL) on a monthly basis and ensure that transactions recorded are accurate; transfer all erroneous amounts to the appropriate responsibility centre.
Enter computerized data on injuries on duty for the statistical analysis system; perform various other manual and computerized data entry.
Maintain a computerized system for each employee with an active LPC file.
Participate in the development of training and safety programs.
Prepare and maintain a list of hearings and the liaison officers’ schedule, and ensure accessibility of related files.
Design, undertake and assume responsibility for special projects as requested by the supervisor, in accordance with management needs.
Open, record and forward all correspondence, receive telephone calls, take action and respond to information requests in the absence of officers and managers; greet visitors (customers, etc.); ensure an excellent level of customer service by responding promptly and efficiently to internal/external customers’ questions, and conduct follow-up if needed.
Perform other related duties, in particular, making travel arrangements and hotel reservations, preparing all types of expense claims, ordering supplies, materials and equipment; assume responsibility for the petty cash record.
Use specialized equipment and various software and computerized programs such as WINDOWS, OUTLOOK, WORD, EXCEL, SAP; assume responsibility for personal technological and operational development.
Completion of secondary school according to provincial standards or equivalent (GED).
Completion of post-secondary (College/University) courses may be required.
Related experience would be an asset
Other Candidate Requirements
Proficient computer skills and competent with Microsoft Office programs.
Strong organizational, prioritization and time-management skills.
Good interpersonal skills.
Strong oral and written communication skills.
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.