Secretary II - General Administration

Nova Scotia Health Authority - Sherbrooke, NS (il y a 30+ jours)

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Req ID: 76666
Location: Eastern Zone, St. Mary's Memorial Hospital
Company: NSHA
Department: 3003590 OPEZ General Administration SMMH
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Admin Professionals Bargaining Unit - CUPE
Posting Closing Date: 10-Jul-20

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.


Reporting to the Facility Manager, the Secretary II will perform a variety of secretarial, administrative and co-ordination duties including but not limited to providing administrative and clerical support, arranging appointments, general secretarial duties (processing mail, composing routine correspondence, typing, transcribing dictation, filing, etc), attending meetings, taking and transcribing minutes, supports payroll activities and other related duties as assigned.

This position also provides some support to Diabetic Clinic, Lab, DI and Foot Clinic.

Completion of Grade XII
Graduate of a business, office information technology, medical office assistant, secretarial course or equivalent combination of education and experience
Minimum of two years secretarial experience required
Medical Terminology Course or equivalent
Meditech experience required
Advanced working knowledge and proficiency with a variety of computer software and programs, specifically Microsoft Office (Word and Excel)
Willingness to learn new computer programming
Adaptable to change and is flexible to accommodate the expectations of the position
Ability to work in a self-directed environment and also effectively within an interdisciplinary team
Ability to foster, demonstrate and maintain good public relations with patients/clients, visitors and the public.
Ability to develop and maintain positive working relationships with co-workers and other members of the health care team.
Demonstrated excellent interpersonal, oral and written communication skills, including direct interaction with clients, staff and public
Demonstrated excellent organizational and prioritizing skills
Demonstrated commitment to self-learning and continuous professional development
Physical ability to perform duties of the position
Good work and attendance record
Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
Commitment to confidentiality and privacy of NSHA patients and clients
Annually access the training and education on patient, client and personal safety made available by NSHA
Commitment to the mission and values of the Nova Scotia Health Authority
Competencies in other languages an asset, French preferred

Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to Human Resources before starting employment and assume any associated costs as a condition of employment.

Hours of Work

Permanent Full Time Position; 70 hours bi-weekly

Salary Information

Secretary II

$21.622 - $24.1920 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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