Administrative Assistant - Receptionist
Newrest, a specialist in out-of-home food service, is the only major catering company active in all catering and related hospitality segments: airline catering, buy-on-board, duty-free on board, contract catering, remote site and support services, rail catering, airport and motorway retail concession (visit our website : http://www.newrest.eu/en/).
With 2016 revenues under management of 1,693.3 M€ and more than 30,700 employees world-wide in 48 countries, Newrest offers career opportunities worldwide within a Group that is constantly looking for new talents for our numerous subsidiaries spread out on five continents. Join Newrest to participate in an exciting entrepreneurial adventure offering unique career opportunities.
Administrative Assistant Responsibilities:
You will support the Unit Director and the General Management, in the administrative management of the site.
You will provide daily on site administrative support to the unit employees.
Your role will be focused on the following duties:
Management of incoming calls in a professional and courteous manner
Direct phone inquiries to the appropriate staff members
Greet visitors and clients
Administrative support : Filing, receiving / sending mail, draft letters, handle inbound & outbound letters
Organization of meetings
Planning of office events, booking travel arrangements for managers
Reply to general information requests with accurate information
Processing various accounting information
Management of billing (customer / supplier) and of non-food bills
Management of certain schedules and working hours of agency workers
Recording and transmission of information
Management of employee absence information
Management of daily attendance sheets or time sheets
Preparation and tracking of site management dashboards
Process HR administration tasks (on boarding documents, data transmission to HR team, coordination with payroll department)
Communication of relevant information to Management
Monitoring compliance with HR procedures
Management of WSIB documentation and declaration of workplace accidents with WSIB
At least 1 year of Administrative Support experience
Advanced level of proficiency in all Microsoft office applications (Word, Excel, Outlook).
Strong English speaking and writing skills
Attendance, diligence, punctuality and reliability
Ability to adapt to a fast-paced environment
Bilingual (French / English) is an asset
Newrest in Canada:
Our clients are leading airlines companies such as Air Canada Jazz, American Airlines, Aero Mexico, Air France KLM, Saudia Airlines and Ethiopian Airlines.
Newrest has 3 major operational units based in Toronto, Montreal & Calgary.
These units, specialized in airline catering & buy-on-board are successfully growing and we are looking for new talents to reinforce and develop our business.
Newrest Toronto Corporation:
The production unit is based in Mississauga, ideally located right next to Toronto Pearson International Airport.
We actively promote and consistently apply Quality Assurance, Health & Safety and Food Safety Standards.
Newrest is an equal opportunity employer and is committed to a diverse and inclusive workforce.
Our Toronto Unit is a dynamic facility, were employees are considered and encouraged to grow.
Apply today and be a part of our team, delivering exceptional catering services and food products to top–notch airlines all around the world !