Health Records Clerk - Health Information Services

Nova Scotia Health Authority - Guysborough, NS (il y a 30+ jours)

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Req ID: 53081
Location: Eastern Zone, Guysborough Memorial Hospital
Company: NSHA
Department: 60080588 IMIT HIS Health Records GMH
Type of Employment: Permanent Hourly PT (40% FTE) x 1 position(s)
Union Status: Admin Professionals Bargaining Unit - CUPE
Posting Closing Date: 03-Mar-20

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.


The incumbent will perform clerical procedures related to chart processing control.

Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time
Prepare, scan and verify outpatient, inpatient and day surgery records to continuously create and support the Enterprise Medical Record (EMR) and the Electronic Health Record (EChart)
Incumbent utilizes NShIS
Maintain appropriate registers and distribute to appropriate agencies as required
Maintain chart control procedures to ensure accurate chart retrieval/maintenance
Receive and respond to Circle of Care Release of Information requests
Maintain the accuracy of the Master Patient Index (MPI) in Meditech
Provide excellent client service in a fast-paced, deadline-driven environment
Maintain confidentiality of all communications, written and verbal
Process all types of patient/client documentation
Provide assistance to physicians as required for chart completion
Receive and process telephone inquiries

  • Grade 12 Diploma or equivalent
  • One year secretarial or business course
  • Medical Terminology course
  • Proficient keyboarding skills with clear demonstrated knowledge of Windows
  • Good interpersonal and communication skills – a high degree of tact, judgment, and confidentiality
  • Ability to work independently, assess situations and seek resolution if possible, in accordance with hospital policies and procedures
  • Ability to work in an area with frequent interruptions
  • Physical ability to perform the duties of the position, including bending, carrying, walking, pushing and sitting for long periods of time
  • Experience with scanning and archiving process is an asset
  • Competencies in other languages an asset, French preferred
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Permanent Part-time (40%) Position; 28 Hours Bi-weekly

Salary Information

$19.9858 - $21.7955 Hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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